IT Secretary

Full-Time

 

Summary:

AIGC Group Inc. is looking for an experienced and efficient Secretary to manage our administrative tasks. Your clerical and administrative support will assist office personnel and optimize workflow. Job duties include answering phone calls, organizing files, scheduling meetings, making travel arrangements, taking notes at meetings, typing up documents, inputting information into our database, and ensuring office supplies are stocked. Our ideal candidate is self-motivated and has at least one year of experience as a secretary or administrative assistant.

Duties:

  • Respond to calls, emails, and routine letters; direct inquiries to the appropriate person

  • Arrange, coordinate, and schedule meetings; prepare meeting documents

  • Make travel arrangements for office personnel

  • Maintain a content management system

  • Track inventory of office supplies and order more when necessary

  • Write and distribute routine correspondence

  • Compile data and prepare reports

  • Maintain updated contact information for company employees, suppliers, and customers

 

Credentials:

  • High school diploma or equivalent

  • 1+ years of experience in a secretarial role preferred

  • Professional demeanor and attitude

  • Familiarity with office organization techniques

  • Well-organized, detail-oriented

  • Excellent communication and time-management skills

  • Proficient with Microsoft Office

 

Promotion:

  • Strong positive client feedback

  • Strong positive engineer feedback

  • Actively recruits other high-quality engineers

  • High utilization of engineering team’s time